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Company

ESIC Registration

The Employee State Insurance (ESI) scheme is a comprehensive social security programme covering sickness, maternity, disability, and work-related injuries for employees. Under the Employees' State Insurance Act, 1948, all establishments with 10 or more employees (in notified areas) must register with ESIC and contribute to the scheme.

3,000+
Employers Registered
100%
On-Time Filing
4.8 ★
Client Rating
0
Penalty Notices
Service Overview

Comprehensive Health Cover for Your Team — Starting with Registration

ESI provides employees and their family members with cashless medical care at ESIC hospitals and empanelled private hospitals — along with cash benefits during sickness, maternity leave, and disability. The employer pays 3.25% and the employee pays 0.75% of gross wages toward ESI contributions. ESIC registration is mandatory for establishments in notified areas with 10 or more employees. With ESIC's network expanding rapidly across India, non-compliance is increasingly detected and penalized. Our team handles ESI registration and ongoing monthly compliance — ECR filing, challan payment, and employee IP generation.

ESIC Employer Registration

15-digit employer code

Register on the ESIC portal (esic.in) to obtain a 17-digit ESIC employer code. This code identifies your establishment for all ESI contributions, filings, and employee IP (Insurance Number) generation.

Employee Insurance Number (IP Number)

Each employee gets an IP number

Every ESI-covered employee gets an Insurance Person (IP) number and an ESI pehchan card — enabling them to access cashless treatment at ESIC dispensaries and hospitals across India.

Monthly Contribution Filing

By 15th of following month

Combined ESI contribution (employer 3.25% + employee 0.75% of gross wages) must be paid and filed by the 15th of the following month through the ESIC online portal.

Half-Yearly Return Filing

Twice a year

ESI returns must be filed half-yearly — for the periods April to September (due November 11) and October to March (due May 11) — reporting employee wages and contributions.

Eligibility Criteria

Who Must Register Under ESIC?

ESI registration is mandatory for specific establishment types once the employee threshold is crossed.

1

10+ Employees in Notified Areas

Establishments employing 10 or more persons (in states where the threshold is 10) in areas notified under the ESI Act must register with ESIC. Some states have a threshold of 20 employees.

2

Employees Earning Below ₹21,000/Month

ESI coverage applies to employees earning gross wages up to ₹21,000 per month (₹25,000 for persons with disabilities). Employees above this ceiling are excluded from ESI — but the establishment must still register if it has covered employees.

3

Factories, Shops & Establishments

The ESI Act covers factories, shops, hotels, restaurants, cinemas, road motor transport undertakings, and newspaper establishments. Coverage continues even if employee count drops below 10 after registration.

4

Contract Workers

Contract workers employed through a contractor are covered under ESI if the contractor is covered. The principal employer is responsible for ESI compliance for contract workers if the contractor defaults.

Key Benefits

Why ESIC Registration Benefits Both Employers and Employees

ESI is a comprehensive social security net — its benefits go far beyond just medical care.

01

Cashless Medical Care

ESI-covered employees and their dependents get cashless treatment at ESIC hospitals and clinics — and at thousands of empanelled private hospitals. This is a significant benefit, especially for lower-income employees.

02

Sickness Cash Benefit

Employees get 70% of wages as sickness cash benefit for up to 91 days per year when sick and unable to work — provided they have at least 78 days of contributions in the preceding benefit period.

03

Maternity Benefit

Female ESI-covered employees receive 100% of wages as maternity benefit for 26 weeks (or 12 weeks for adoption) — funded by ESIC, not the employer.

04

Legal Compliance

Non-registration when required or default in contribution attracts penal damages up to 25% of arrears plus interest at 12% per annum, and potential prosecution under Section 85 of the ESI Act.

05

Employee Morale & Retention

Providing ESI benefits signals that the employer values employee welfare. In sectors like retail, hospitality, and manufacturing — where ESI-covered employees predominate — this improves employee morale and reduces turnover.

06

Government Contract Eligibility

Government tenders and CSR programs often mandate ESIC registration and compliance certificates from contractors and suppliers — making it a commercial necessity for B2G businesses.

Step-by-Step Process

ESIC Registration Process

ESIC registration is fully online — our team manages the complete process.

Your journey Step 1 of 6

Scroll through the steps — or skip the queue and let our experts handle every one of them for you.

Get Expert Help
1
Step 1 of 6

Collect Establishment Information

Gather business details — legal name, address, industry type, date of commencement, employee list with wages, PAN, and bank details. Also collect employee Aadhaar and bank account details for IP generation.

2
Step 2 of 6

Register on ESIC Portal

Create an employer account on esic.in. Fill the Form 01 online — providing establishment details, nature of business, and details of the principal employer.

3
Step 3 of 6

Submit Registration Form

Complete Form 01 with all required information and submit. The portal generates an employer code number immediately upon successful submission.

4
Step 4 of 6

Generate Employee IP Numbers

After employer registration, add all covered employees on the portal — entering their details to generate individual Insurance Person (IP) numbers and ESI pehchan cards.

5
Step 5 of 6

First Month Contribution Filing

File the first monthly return on the ESIC portal — reporting each employee's gross wages and computing ESI contributions. Pay the challan online by the 15th.

6
Step 6 of 6

Issue ESI Cards to Employees

Download ESI pehchan cards from the portal for each enrolled employee. Employees must carry these cards to access cashless treatment at ESIC facilities.

Document Checklist

Documents for ESIC Registration

Both establishment and employee documents are needed for complete ESIC registration.

Establishment Documents

Business Registration Certificate

Certificate of Incorporation, Shop Act Licence, Partnership Deed, or GST registration — confirming the legal existence of the establishment.

PAN of Establishment

PAN card of the company or firm.

Address Proof of Premises

Electricity bill or rent agreement for the registered address.

Employees whose gross salary exceeds ₹21,000 per month are excluded from ESI coverage. However, if an employee's salary increases above ₹21,000 mid-year, they continue to contribute ESI until the end of the current contribution period (March or September) — then exit.

Post Registration

Ongoing ESIC Compliance

Monthly contribution filing and half-yearly returns are the backbone of ESIC compliance.

By 15th monthly

Pay Monthly Contributions by 15th

File the ESI ECR and pay the combined contribution (employer 3.25% + employee 0.75%) by the 15th of each following month. Late payment attracts simple interest at 12% per annum.

Twice a year

File Half-Yearly Returns

Submit Form 6 (half-yearly return) by November 11 (for April–September period) and May 11 (for October–March period) — listing all employees, wages, and contributions.

Ongoing

Update Employee Changes

Add new joiners within 10 days of joining. Process exits and salary revisions promptly — wage changes affect contribution amounts and must be updated for the correct challan to be generated.

Why Finace India?

Your Trusted ESIC Registration Partner

Employers covered under the ESI Act who skip registration or deposits face heavy penalties and prosecution. We register and file on your behalf so employee welfare compliance is never in doubt.

Coverage Threshold Tracking

Headcount and wage-ceiling monitored against the 10-employee, ₹21,000 wage threshold so registration is timely.

Monthly Contribution Filing

Employer and employee contributions calculated and deposited on schedule every month.

Penalty & Prosecution Shield

Consistent compliance that keeps your business clear of ESIC penalties and inspection issues.

Employee Benefit Enrollment

IP number generation and medical benefit enrollment handled for every covered employee.

3,000+

Employers Registered

100%

On-Time Filing

4.8 ★

Client Rating

0

Penalty Notices

4.9 / 5from 2,400+ verified reviews
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FAQ

Frequently Asked Questions

The employer contributes 3.25% and the employee contributes 0.75% of the employee's gross wages — for a total of 4% of gross wages. Employees earning below ₹176 per day (approximately ₹4,571/month) are exempt from the employee contribution — the employer still pays their 3.25%.
ESIC operates in notified areas — which now covers most industrial towns, cities, and many semi-urban areas across India. Check the ESIC area notification for your specific district. The government continuously expands coverage to new areas.
ESIC has a network of hospitals, dispensaries, and panel clinics across India. Employees can access cashless treatment at the nearest ESIC dispensary or empanelled clinic. The ESIC app and website list all nearby facilities by area.
If an existing ESI member's salary crosses ₹21,000, they continue contributing ESI until the end of the current contribution period (March 31 or September 30). After that, they exit ESI coverage but continue to receive benefits during the following benefit period.
Contract workers employed by contractors are covered if both the principal establishment and the contractor are covered under ESI. Gig workers and platform workers are not currently covered — but ESIC is exploring extending coverage to them in the future.

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